Smart Bookings
Manage appointments across multiple chairs and stores in real-time.
The Booking Platform That Makes Barbers More Money
Booking software that fills more chairs, keeps clients coming back, and kills no-shows — built intentionally for Canadian barbershops
Everything your shop needs
One system. Every part of your business.
Most barbershop software does one thing okay. BarberFlow does everything well from the first booking to the last payroll run.
Canadian-First Payroll
Payday runs itself. We total every cut, tip, and commission split, then auto deposit or e-Transfer.
Admin Management
Keep full control over your barbershop operations.
Customer Management
Fast, secure integration and process optimization.
Smart Analytics
Advanced insights that help you forecast, optimise, and scale.
Point of Sale — One ticket, any payment method
A card terminal we built for barbers. Contactless, chip, and swipe.
Trusted by the best in
“Since switching to BarberFlow, it's honestly been a game changer — my clients love how easy booking is and my day-to-day just runs smoother.”
Leo Bucio
Loop - Retention
Bring clients back before they forget about you
Loops are automated messages that fire at exactly the right moment after a first visit, when a client is due, or 30 days after they go quiet. Set it once. Let it run. Watch rebooking climb.
Smart off cadence
Loop starts automatically when a client hasn't returned
Send Email
"Hey Alex, you're due for a cut book your usual slot"
Wait 5 days if no booking
Continue to next step only if client hasn't re-booked
Send SMS
A direct, personal nudge often the one that converts
Send SMS with customer $10 off gift card
A direct, personal nudge often the one that converts
Loop completed, Client Re-Booked 🎉
Revenue recovered. Relationship maintained.
Payments
Every way your clients want to pay
100% free and included. Nothing is mandatory — use what works for your shop.
Online at checkout
Clients pay by credit card before their appointment. Fully handled online.
Cash payment
Accept cash, mark it paid in BarberFlow. Tracked and logged automatically.
Credit, debit, tap, we take it all.
Every major card and wallet we accept, with the same flat rate.
POS terminal
Need a POS terminal? We'll ship one to you for free.
If your shop takes chip cards in person, we'll send you a BarberFlow-ready terminal. Plug it in — it works. No configuration, no setup fee, no headaches.
- Accepts chip cards, tap, and contactless payments
- Shipped directly to your shop, ready to use
- Pairs in 60 seconds — no configuration required
- Fully synced with BarberFlow payments log automatically
- No monthly terminal fee
Accept payments right on your phone
Make your iPhone into a terminal. Use Apple Tap to Pay — your client taps their card or phone right on yours. Accept cards, contactless, and mobile wallets without any extra hardware.
Business model flexibility
Run booth rental and commission at the same time
Most barbershop tools make you pick one payout model. BarberFlow doesn't. Mix booth renters and commission barbers under one roof, no workarounds needed.
Most software
Pick one and stick with it
Booth Rental (Default)Fixed monthly fee per chair
CommissionFixed percentage only when you get booked
BarberFlow
Both, however you want
Booth RentalFixed monthly fee per chair
CommissionFixed percentage only when you get booked
Automated collection remindersWe chase booth rent on schedule so you never have to send an awkward text.
One-click payoutsPay your whole team at once. No manual e-transfers to anyone.
Smart splitsEvery payout accounts for tax, tips, and commission % automatically.
BarberFlow handles payroll for both automatically. No spreadsheets, no manual splits.
Pricing
One price. No surprises.
Interchange + 5¢ per card transaction — the card networks' wholesale rate, plus five cents for us. Cash bookings are free. No monthly fee, no setup cost. And if you're on a better rate today, we'll match it.
IC + 5¢Per card transaction
The card networks' wholesale rate, plus 5¢ for us. Cash is always free.
- Tap to Pay on iPhone, POS, online card processing, or cash
- Full payroll & AutoPay for your whole team
- Loops — automated client retention
- Blasts — targeted marketing campaigns
- Smart analytics & barber leaderboards
- iOS mobile app for barbers and clients
- One-to-one direct support (iMessage, WhatsApp, email, or Slack)
- Advanced accounting and tax features — Canada-only, so compliance is deeper than anyone else
What you'll never pay
- Monthly subscriptionNo flat fee just to keep the lights on$0
- Per-booking feeNo $0.25 or $0.30 tacked onto every appointment$0
- Setup feeOnboarding, training, and setup are included$0
- Hardware markupWe ship the POS terminal at cost — no margin on top$0
Already on a better rate? We'll match it. Show us your current statement and we'll match your processing rate — switching should never cost you more.
We're cheaper — and you'll make more money.
Don't grow 10% in your first month? We pay you the difference.
24/7 support
Real people. Real channels. Real fast.
Not a chatbot. Not a ticket queue. WhatsApp, iMessage, and email whenever you need us, we're there.
Message us directly — most replies land in under an hour, day or night. The fastest way to reach us for anything urgent.
Text Message
We're on SMS and iMessage 24/7. Reply times are fast and there's nothing to download — just text and go.
For detailed questions or troubleshooting. We respond the same day, always with a real answer — never a template.
Book a demoConnect with
Connect with
our team
BarberFlow isn't self-serve — a real person handles your setup, migration, and training, all done for you.
bikram
aleemOne of us books a call with you the same day.
- One of us calls you the same day you submit
- We learn what you need and book a Zoom onboarding
- A day or two later, we set your shop up on Zoom
Frequently asked
Questions, answered.
Everything shop owners ask us in the first call.